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| Source: Avendata |
What Is Sap Data Archiving?
SAP Data Archiving is a method for reliably, safely, and completely deleting business-complete application data from the database and archiving it so that it may be retrieved in the future. "Archiving" is the process of transferring data and supporting documents (in open text) from the SAP system to an external source for deletion and/or storage for later retrieval.
Data is archived in phases to ensure that only properly archived data may be deleted. The following are the three crucial steps:
- Creating a new archive file with the archived data
- Preserving the archive files in a different place
- Delete the archived data from the database, starting with the archived files you created.
What Are Archiving Objects?
The archiving object is crucial to SAP Data Archiving. Which data is archived and how it is archived are specified in the archiving object. In addition to analysing the data independent of technological limitations at the time of archiving, it defines which database items must be handled as a single corporate entity (such as release and hardware). The Archive Development Kit's (ADK) archiving elements serve as the foundation for SAP's data archiving concept.
The name of an archiving item can be up to 10 characters long. To conduct archiving activities in archive administration, you must have this name (T-code SARA). But the ability to start data archiving is typically included in the programme menu,
Some features of the ADK are mentioned below:
You may manage all of your archiving apps (write, delete, read, and reload) and create background tasks for them using the Archive Administration feature. Additionally, you can manage your archiving sessions in Archive Administration. You can also change Customizing settings, halt and restart archiving sessions, see data archiving statistics, and view a network visual for your archiving object.
An application programming interface (API) is included with ADK and may be used to build custom archiving programmes. The basis for creating archiving software is the specification of an archiving object, which specifies which tables make up a business item.
Additionally, function modules for archiving are provided. There are function modules for the ADK Interface and Class Interface available. The data archiving features provided by these function modules include automatic job scheduling, file management using the SAP Content Management Infrastructure, automatic conversion of archived data, compression during archiving, connection to a storage system, ability to archive while the system is running, and access to specific data objects in the archive.
Benefits Of Sap Data Archiving
Improved Database Performance: By using a data archive, you may reduce memory demand on the operating system as well as the high costs associated with expanding SAP's in-memory database. The ERP system's database performs without being hampered by outdated data, enhancing system performance and accelerating internal company activities.
The archive is connected to data from all platforms and processes owing to approved interfaces with your ERP system. With the help of the data archive, you may accomplish integrated document management for all processes, eliminating unnecessary data and documents.
More digital documents cause SAP's systems to be overloaded with data, which eventually wastes resources. It makes little sense to continue using a data set in the present file system or database once its purpose inside a business process has been fulfilled. You can accurately store all data at every stage of its life cycle using a data archive. This suggests that data is moved from the active memory of the running programmes to the archive when the end of purpose (EoP) is reached.
When businesses have a comprehensive archive for their whole range of corporate applications, they are no longer dependent on the isolated solutions of certain archiving software. This offers several benefits, including a decreased need for additional software licences, training, and the relatively high administrative effort needed to administer the many systems.
What Does The Ideal Sap Archiving Process Entail?
The SAP data archiving solution will be successfully installed if the procedures indicated below are followed. To guarantee that the data archiving system is providing the necessary business value, continuous data validation and testing should be carried out even if the aforementioned conditions are satisfied.
- The active transactional database's performance has to be improved.
- Data must be completely protected from loss, unauthorised access, and corruption.
- The cost of storage as a whole must be decreased.
- Every legal, statutory, and commercial need must be met.
- By automating a significant component of the process, the administrative burden may be decreased.
- Allow for both the necessary validation criteria and reporting capabilities.
- The ability to retrieve old data should be simple.
- successfully handling any programme updates and changes that might have an effect on the dataset that has been archived
- Finally, it need to erase outdated data automatically.
Cbs Data Archiving
With cbs, you may use SAP Standard Archiving capabilities to keep data in accordance with regulatory and compliance standards. Additionally, this will enhance the system's responsiveness and speed when client copies and backups are being created. Additionally, you may develop governed archiving strategies based on business process expertise and knowledge of best practises in numerous industrial sectors.
The cbs Data Archiving Service includes
SAP Optical Archiving: Using an archive connection, original documents in electronic form are stored on an external storage system (such as scanned bills).
SAP Document Archiving: Using the SAP Archiving Framework, archiving completed business transactions that are no longer relevant for the current company but must be kept for legal reasons.
Identifying, planning, and carrying out using SAP BASIS the suggested clean-up or rearrangement tasks, minimising the number of non-business vital data
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